Exciting Career Opportunity: Admin Clerk – Warehousing (Rosslyn, Pretoria)
Location: Pretoria – Rosslyn, Gauteng
Job Type Classification: Permanent
Closing Date: 11 September 2025
Salary: R
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Bidvest International Logistics (BIL) is a leading player in the logistics and supply chain industry, known for providing top-tier warehousing, distribution, and integrated solutions to clients across South Africa and beyond. We are looking for a detail-oriented and motivated Admin Clerk to join our Rosslyn Automotive facility in Pretoria, Gauteng. This permanent opportunity offers the chance to be part of a dynamic environment where accuracy, efficiency, and customer service excellence are key to success.
Why this role matters
The Admin Clerk plays a critical role in ensuring that all processing and filing of documents for customers are handled in accordance with BIL’s Standard Operating Procedures. Beyond documentation, the role provides essential support in finance administration and helps maintain smooth operations in warehousing, dispatch, billing, and inventory management. For anyone looking to grow in the logistics sector, this position offers valuable exposure to warehousing systems, compliance procedures, and customer service.
Key Purpose of the Role
The successful candidate will be responsible for:
- Managing, processing, and filing customer documents.
- Performing finance administration duties as instructed by a supervisor.
- Supporting the warehousing team in handling receipts, dispatches, billing, and inventory control.
- Ensuring compliance with both company standards and industry regulations such as ISO and OHSAS.
Minimum Qualifications & Experience
Education:
- Matric (Grade 12) is required.
Experience:
- 1–2 years in a related field. Previous warehousing experience is highly advantageous.
- Sound knowledge of accounting and administrative practices with keen attention to detail.
- Customer service experience is essential.
- Exposure to ISO and OHSAS systems.
- Familiarity with Warehouse Management Systems (WMS) such as CW1 or ISC is a plus.
- Knowledge of hazardous chemicals and working in specialized environments will also be beneficial.
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Key Responsibilities
1. Planning & Organising
As the backbone of the documentation process, the Admin Clerk ensures that all files are accurately managed, scanned, and stored. Daily responsibilities include verifying documents, managing receipts, and supporting the team with updated records.
2. Receipts Management
- Collecting and filing critical documents such as Material Safety Data Sheets (MSDS), packing lists, and delivery notes.
- Capturing and finalizing receipts in CW1.
- Coordinating with clients to ensure receiving documentation is properly processed.
- Sending timely communication updates to clients and internal stakeholders.
3. Dispatch Operations
- Ensuring all documents are verified before dispatch.
- Capturing client delivery notes accurately in CW1 or ISC.
- Coordinating with supervisors for picking slips and verifying dispatch accuracy.
- Handling discrepancies promptly and alerting supervisors of issues.
4. Billing Functions
- Updating billing records daily for receipts and dispatches.
- Ensuring all transactions are documented and reconciled for client reference.
5. Inventory Management
- Maintaining updated stock reports.
- Investigating and documenting variances thoroughly.
- Communicating discrepancies to both clients and management.
- Reconciling physical stock counts with system records and conducting regular cycle counts with client staff (e.g., Huawei).
- Ensuring monthly stock counts are completed for all clients.
6. Warehouse Management System Maintenance
- Performing bin-to-bin transfers accurately and on time.
- Grouping and managing items to keep the system aligned with physical stock.
Skills & Competencies
To excel in this role, candidates should demonstrate:
- The ability to work independently with minimal supervision.
- High levels of energy, responsibility, and integrity.
- Strong stress management skills and the ability to perform under pressure.
- Excellent verbal communication skills.
- Solid planning, organizing, and time-management abilities.
- Sharp attention to detail with consistently high accuracy.
- A drive for efficiency and quality in all administrative tasks.
Location & Work Details
- Position: Admin Clerk – Warehousing
- Department: Warehousing
- Office/Facility: Rosslyn Automotive
- Reporting to: Supervisor
- Type: Permanent
- Location: Pretoria – Rosslyn, Gauteng, South Africa
- Closing Date: 11 September 2025
- Reference Number: BIL250904-2
Why Join BIL?
At Bidvest International Logistics, employees are more than just staff—they are partners in excellence. By joining our team, you will become part of a respected organisation that values precision, customer satisfaction, and professional growth. This role provides a fantastic platform for individuals looking to strengthen their warehousing and administrative expertise in a supportive, structured environment.
Don’t miss this chance to grow your career with one of South Africa’s leading logistics companies!
How to Apply?
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