City of Tshwane : Senior Administrative Officer – Shared Services Division (Fleet Support Office, Region 3)
Location: Pretoria
Job Type Classification: Permanent
Closing Date: 02 October 2025
Salary: R33 412 – R46 403 per month
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The City of Tshwane’s Shared Services Department, within the Division of Corporate Fleet Management, is looking for a Senior Administrative Officer to join the Fleet Support Office in Region 3. This is a permanent opportunity designed for individuals who are passionate about administration, service excellence, and contributing to efficient municipal operations.
If you are highly organised, enjoy coordinating multiple tasks, and thrive in a structured yet dynamic environment, this post may be ideal for you.
Job Details
- Department: Shared Services
- Division: Corporate Fleet Management
- Section: Fleet Support Office
- Location: Region 3
- Post Title: Senior Administrative Officer
- Reference Code: SSDD040-2025 (E)
- Job Level: T11
Salary Scale: R400 944 – R556 836 per annum
Estimated Remuneration Package: R543 294 – R741 715 per annum
Purpose of the Job
The Senior Administrative Officer is expected to render comprehensive administrative services to the Fleet Support Office. This role requires ensuring smooth day-to-day operations by coordinating activities, managing staff, maintaining accurate records, and providing timely support to management. The position contributes directly to the efficiency of corporate fleet management services, which are crucial to the functioning of the City’s departments.
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Minimum Application Requirements
To qualify for this position, applicants must meet the following requirements:
- A Grade 12 certificate is essential.
- At least two years of relevant experience in an administrative services environment.
- Supervisory experience will be considered an added advantage.
- A valid Code B driver’s licence is advantageous.
- Computer literacy is required, with SAP proficiency being an additional advantage.
- Applicants must be willing to undergo a criminal record check, including fingerprinting by the Tshwane Metro Police Department, at their own cost.
Key Personal Attributes and Competencies
The ideal candidate should demonstrate:
- Strong written and verbal communication skills.
- The ability to work under pressure and handle stressful situations effectively.
- Proven organisational and time management skills.
- The ability to function with limited supervision and make independent decisions when required.
- Emotional intelligence, sound judgment, and cognitive ability to prioritise and solve problems.
- The ability to maintain professional relationships with stakeholders.
Primary Functions and Responsibilities
The Senior Administrative Officer will perform a broad range of functions, including but not limited to:
- Reporting and Documentation
- Following up on reports to ensure timely results.
- Compiling reports and submissions on behalf of the section.
- Typing and preparing formal documentation for internal use.
- Administrative Support
- Providing general and efficient administrative services to the section.
- Managing filing systems and record-keeping for compliance and reference.
- Ensuring the circulation of accurate information to relevant stakeholders.
- Operational Coordination
- Coordinating operational projects within the Fleet Support Office.
- Supporting management with the control of transport and the municipal vehicle fleet.
- Disseminating relevant documents and information upon request.
- Supervision and Training
- Supervising staff and interns within the section.
- Organising training courses for staff.
- Administering personnel and salary-related matters.
- Leave and HR Administration
- Maintaining a leave register.
- Ensuring all leave applications are recorded, checked, and submitted to HR for capturing.
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Why Join the City of Tshwane?
This position offers more than just a salary—it provides an opportunity to grow professionally while making a meaningful contribution to municipal service delivery. As a Senior Administrative Officer, you will gain valuable exposure to public sector management, administrative leadership, and fleet operations. The role offers competitive remuneration, benefits, and the chance to work in an environment where your skills will directly improve efficiency and service outcomes.
Application Process
Interested candidates who meet the requirements are encouraged to apply by the closing date: 02 October 2025. Please ensure that your application includes:
- A comprehensive CV.
- Certified copies of your qualifications.
- Any additional documentation required by the City of Tshwane’s recruitment policy.
Late or incomplete applications will not be considered.
Final Note
The Senior Administrative Officer (SSDD040-2025) post is a critical role within Tshwane’s Shared Services Division. With responsibilities spanning administration, supervision, and operational coordination, this opportunity is best suited for individuals who are proactive, detail-oriented, and motivated to serve the City and its residents.
Take the step towards a rewarding public service career today!
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