JOB OPPORTUNITY: RECORDS CLERK X2 – RAND WATER (RIETVLEI, JOHANNESBURG)
Location: Johannesburg, Gauteng
Job Type Classification: Permanent
Closing Date: 10 November 2025
Salary: R
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Reference Number: RAN251028-5
Portfolio: Shared Services
Rand Water, one of Africa’s leading water utilities and a key supplier of clean, reliable water services across South Africa, is offering an excellent career opportunity for two (2) Records Clerks to join the Shared Services team based at the Rietvlei site in Johannesburg. This permanent position is ideal for candidates who are dedicated, organised, and passionate about efficient information and records management. It also serves as an excellent career entry point into administration within a highly respected state-owned organization.
💼 Role Overview
As a Records Clerk, you will be responsible for ensuring the timely and accurate distribution of both internal and external correspondence, including files, courier parcels, and newspapers across the organization. Your role will play a vital part in guaranteeing the smooth flow of information across departments, supporting operational efficiency, legal compliance, and business continuity.
You will work closely with colleagues in Records Management to ensure documents are handled according to established procedures, safeguarded properly, and easily retrieved whenever needed. This role requires a strong sense of responsibility and the ability to pay attention to detail, especially when dealing with categorized and confidential information.
📝 Key Responsibilities
Your day-to-day duties will include, but are not limited to:
✅ Allocation and distribution of newspapers according to approved management listings
✅ Collection and delivery of files, postal items, correspondence, and courier packages across departments
✅ Clearing and movement of physical records, ensuring no backlogs in file flow
✅ Scanning and barcoding of files and workstations using the Records FTS System for easy digital tracking
✅ Sorting files into appropriate categories before storage
✅ Filing records carefully in designated secure storage areas such as Records Safe and basement archives
✅ Handling file retrieval requests efficiently and ensuring proper record return procedures
✅ Supporting Records Officers in general administrative tasks as needed
The role demands a proactive individual who values accuracy, efficiency, confidentiality, and good customer service.
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🎯 Minimum Requirements
To be considered for this opportunity, applicants must meet the following criteria:
📌 Grade 12 / National Senior Certificate (NQF Level 4)
📌 At least 1 year working experience, preferably in an office or administrative environment
📌 Computer literacy, including working knowledge of Microsoft Office packages (Word, Excel, Outlook)
A background in records, information management, or clerical duties will be advantageous.
📚 Knowledge and Competencies
Applicants should demonstrate an understanding of:
🔹 Office administration practices
🔹 Filing and record management principles
🔹 Basic office equipment and computer systems
🔹 Document processing, data capturing, and tracking techniques
🔹 Filing methods, form design and document retrieval
Skills required:
✔ Communication and interpersonal skills
✔ Problem-solving ability
✔ Analytical thinking
✔ Basic report writing
✔ Good time management
✔ Initiative and ability to work independently
✔ Strong attention to detail
✔ Computer and digital record-handling skills
Key behavioural attributes:
✨ High level of customer service focus
✨ Good housekeeping and organisational habits
✨ Ability to work without constant supervision
✨ Proactive mindset and willingness to learn
✨ Professionalism and discretion when handling sensitive information
🌟 Why Join Rand Water?
Rand Water is committed to employee growth, inclusivity, and long-term career stability. This role gives you the opportunity to:
✅ Enter and grow within a well-established utility organisation
✅ Build a strong career foundation in information and administrative services
✅ Contribute directly to effective operations and corporate governance
✅ Work in a structured environment that values teamwork, ethics, and service delivery
If you are reliable, motivated, and ready to build a career in administration, then this could be the perfect next step for you!
📨 How to Apply
Applications should be submitted before the closing date: 10 November 2025.
Interested candidates must apply through Rand Water’s official career portal or follow internal application procedures if already employed within Rand Water.
✅ Don’t Miss Out!
This is a great opportunity for individuals who are:
✔ Passionate about clerical and administrative work
✔ Looking for a stable, secure role within a reputable public organization
✔ Ready to take initiative and contribute to efficient records management operations
Apply today and help support the heartbeat of vital water service delivery!
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