๐ Job Opportunity: Administrative Officer โ Clover Maintenance Department
Location: Queensburgh, KZN
Job Type Classification: Permanent
Closing Date: 20 November 2025
Salary: R
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Reference: CLO251113-3
Job Type: Permanent
Department: Production
Positions Available: 1
Minimum Education: Grade 12 / NQF4
Category: Food Service (Maintenance Administration)
If you’re someone who thrives in a busy environment, enjoys keeping things organised, and loves being the “go-to” person who ensures everything runs like a well-oiled machine, then this opportunity might be perfect for you. Clover, one of South Africa’s most recognised and trusted household brands, is looking for a dedicated and detail-oriented Administrative Officer to join their Maintenance team based in Queensburgh. This role sits right at the heart of operations, supporting the technical and maintenance functions that keep the production environment moving efficiently every single day.
🌟 About the Role
The primary purpose of the Administrative Officer position is to provide comprehensive and accurate administrative support to the Maintenance Department. This includes handling essential documentation, coordinating daily activities, keeping track of departmental systems, and ensuring communication flows smoothly among team members. At its core, this role ensures that maintenance processes do not just operate — they operate efficiently, timely, and in compliance with internal controls.
From capturing work orders to issuing purchase orders, or even assisting with day-to-day communication between teams, you’ll be involved in a wide range of tasks that help the organisation maintain high operational standards. If you’re passionate about structured processes, neat records, and proactive teamwork, Clover wants you.
📘 Key Responsibilities
In this role, you will play a critical part in the administrative backbone of the maintenance division. Some of your main responsibilities will include:
- General Administrative Tasks: Supporting the department with day-to-day paperwork, documentation, and system updates.
- Office Supply Management: Ordering, receiving, and managing office supplies and maintenance-related materials to ensure uninterrupted workflow.
- Data Capturing & Reporting: Capturing maintenance data, generating reports, and preparing information for management to help with decision-making.
- Technical Library & Filing Management: Keeping maintenance documentation, manuals, and technical records organized and updated.
- Departmental Communication: Assisting the “Way Better” teams with internal communication, coordinating requests, and ensuring information flows efficiently.
- EAM System Administration: Maintaining Enterprise Asset Management (EAM) system documentation, collecting work orders, and assisting with system queries.
- Purchasing & Engineering Stores Administration:
- Creating purchase orders and routing them for approval
- Placing orders with vendors
- Receiving and verifying invoices
- Allocating invoices correctly and handling related queries
- Policy Compliance: Ensuring all administrative processes and documents adhere to company standards and departmental policies.
- Stock & Delivery Documentation: Recording deliveries, updating the EAM system, and ensuring proper documentation is filed and stored.
This role is perfect for someone who is both structured and adaptable — someone who enjoys routine but can jump into a problem-solving mindset when needed.
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🧩 Competencies and Personal Attributes
To excel in this Administrative Officer role, Clover is looking for candidates with strong personal traits and professional skills, including:
- A proactive, action-focused mindset
- High levels of honesty, integrity, and consistency
- Strong problem-solving abilities
- High attention to detail and a commitment to maintaining quality
- Ability to collaborate with others and contribute to a positive team environment
- Self-motivation and a strong sense of accountability
- Excellent administrative and organizational capabilities
- Customer-oriented attitude
- Strong planning and prioritisation skills
- Fluency in Business English
This mix of soft and hard skills ensures that the Administrative Officer can handle the pressures of a production environment while maintaining professionalism and reliability.
🎓 Minimum Requirements
To qualify for the position, you must meet the following requirements:
- Grade 12 / NQF Level 4 certification
- Ability to communicate in fluent Business English
- Previous administrative experience (especially in a technical or maintenance environment) will be a strong advantage
- Comfortable working with systems like EAM or similar asset management tools
💼 Why This Role Matters
Manufacturing facilities like Clover run on precision — every machine, every system, and every team member plays a specific and vital role. The Administrative Officer ensures that maintenance operations stay on track, information is accurate, and workflows stay organised. Simply put, you’re the pulse of the maintenance department, keeping everything aligned and functioning smoothly.
HOW TO APPLY?
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