Exciting Career Opportunity at the Department of Civilian Secretariat for Police Service – Administration Clerk
Location: Pretoria
Job Type Classification: Permanent
Closing Date: 28 November 2025
Salary: R228 321 per annum
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Ref No: CSP/24/2025
Are you a detail-oriented individual with strong administrative skills, looking to start or advance your career in the Public Service? The Department of Civilian Secretariat for Police Service in Pretoria is inviting applications for the position of Administration Clerk. This is a fantastic opportunity to join a dynamic and professional environment where your contributions will support the effective functioning of the Chief Directorate.
Position Details
- Post: Administration Clerk
- Reference Number: CSP/24/2025
This role offers a competitive remuneration package in line with public service standards and provides a chance to grow your administrative career within a structured and supportive government institution.
Key Requirements
Applicants must possess a Senior Certificate/Grade 12. A working knowledge of clerical duties and understanding of the legislative framework governing the Public Service is essential. Candidates must demonstrate competence in document management, data capturing, and the use of computer systems. Excellent planning, organizational, verbal, and written communication skills are critical, as well as the ability to maintain confidentiality and work accurately under pressure. The ability to work long hours, when required, is also an important consideration.
Core Responsibilities
As an Administration Clerk, you will play a pivotal role in ensuring the smooth running of administrative operations within the Chief Directorate. Your responsibilities will include:
- Rendering general clerical support services.
- Recording, organizing, storing, capturing, and retrieving correspondences and data.
- Distributing documents and packages to internal and external stakeholders as required.
- Maintaining the filing system and keeping accurate records of incoming and outgoing correspondence.
- Liaising with internal and external stakeholders regarding the procurement of goods and services, including obtaining quotations and completing procurement forms for standard office items.
- Maintaining the asset register and leave register of the Chief Directorate.
- Coordinating the maintenance of personnel records and assisting with logistical arrangements for travel and accommodation.
- Checking the accuracy of travel claims and other official submissions.
- Performing ad-hoc duties as delegated, supporting the overall efficiency of the Chief Directorate.
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This position offers a well-rounded administrative experience and an opportunity to develop skills across multiple operational areas, including document management, procurement processes, and logistical coordination.
Application Process
Applicants must submit a fully completed prescribed application form Z.83 (available from any Public Service department or website) together with a detailed Curriculum Vitae (CV). At this stage, you are not required to submit copies of qualifications or other supporting documents, but shortlisted candidates will need to provide certified documents before or on the day of the interview.
Applications must be submitted timeously via mail to Private Bag X922, Pretoria, 0001, or hand-delivered/couriered to 268 Lilian Ngoyi Street, Pretorius Street, Fedsure Building, 2nd Floor, Pretoria, at the Reception Desk. No late applications will be considered. Applications may also be emailed to Recruitment52@csp.gov.za.
Selection Process
Only shortlisted candidates will be contacted. Selection involves a technical competency assessment, an interview, and a security clearance. The Secretary of Police Service reserves the right not to fill the post. Preference will be given to youth, women, and people with disabilities in line with employment equity goals.
Why Join the Department of Civilian Secretariat for Police Service?
Working within this department offers a unique opportunity to contribute to the public sector, providing essential support services that enable the effective delivery of police and civilian services. You will gain exposure to various administrative functions, develop professional skills, and build a career within a structured and supportive environment.
Don’t miss this chance to kick-start or advance your administrative career in one of South Africa’s vital public service institutions. Submit your application today and take the first step toward becoming an integral part of the Department of Civilian Secretariat for Police Service in Pretoria.
HOW TO APPLY?
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