DEPARTMENT OF HEALTH – ADMINISTRATION CLERK VACANCIES (X3)

Location: Kopanong District Hospital
Job Type Classification: Permanent
Closing Date: 31 December 2025
Salary: R228,321 per annum, plus benefits

Join WhatsApp Channel for daily updates of jobs

---

The Department of Health has opened exciting employment opportunities for individuals who are seeking to build a stable and meaningful career within the public health sector. Applications are invited for the position of Administration Clerk within the Patient Administration Directorate at Kopanong District Hospital. A total of three (3) posts are available, making this an excellent opportunity for entry-level applicants as well as candidates with some experience in patient administration.

These vacancies are ideal for hardworking, committed individuals who are passionate about service delivery and who wish to contribute to the smooth functioning of hospital administration. The Department of Health continues to play a critical role in ensuring that public healthcare facilities operate efficiently, and administration staff are central to this mission.

POSITION OVERVIEW

• Reference Number: REFS/024345
• Directorate: Patient Administration
• Number of Posts: 3
• Location: Kopanong District Hospital
• Employer: Department of Health

This position offers a competitive government salary along with additional benefits, making it an attractive opportunity for individuals seeking long-term employment and career growth within the public service.

MINIMUM REQUIREMENTS

The Department of Health has made these posts accessible to a wide range of applicants by allowing entry at different educational and experience levels:

• Grade 12 (Matric) with no prior experience, OR
• Grade 10 with at least two (2) years’ experience in patient administration
• Computer literacy is essential
• Ability to work under pressure in a fast-paced hospital environment
• Willingness to work shifts, night duty, weekends, and public holidays as required
• Knowledge of Record Management Policy, Patient Administration Guidelines, PFMA, and UPFS will be an added advantage

These requirements make the post suitable for both school leavers and experienced administrative workers who are ready to take on responsibilities within a healthcare setting.

KEY DUTIES AND RESPONSIBILITIES

Successful candidates will be responsible for providing efficient administrative support in patient administration and record management. The duties include, but are not limited to, the following:

Administration Clerks will carry out administrative duties in accordance with relevant guidelines, policies, and prescripts related to patient administration and record management. This includes handling patient records accurately and ensuring that all documentation is properly filed and maintained.

The role requires assisting with patient registration, admissions, and filing, ensuring that patient information is captured correctly. This includes both manual and electronic capturing of personal details, supporting documents, and correct patient classification.

Clerks will also be responsible for capturing downtime information, PAIA statistics, and Section 32 management data. Accurate record-keeping is essential, as this information is used for reporting, compliance, and planning purposes.

Another important responsibility is the compilation of private patient files on a spreadsheet. These files must be submitted monthly to the supervisor and the finance department for billing purposes. Attention to detail and good organisational skills are therefore crucial.

The position also includes sub-cashier duties, which involve collecting patient fees and handling cash in line with departmental financial procedures. Clerks must ensure accountability and compliance with financial regulations at all times.

Handling telephone enquiries related to patient administration and record management forms part of the daily duties. Candidates must be polite, professional, and able to communicate clearly with patients, staff, and members of the public.

Administration Clerks are expected to comply with all requirements and changes introduced by both internal and external stakeholders. This includes adherence to disposal procedures and updated administrative guidelines.

Finally, successful candidates must be willing to take on additional responsibilities as assigned by the supervisor and to report regularly on tasks completed.

WORK ENVIRONMENT AND EXPECTATIONS

Working at a district hospital requires dedication, flexibility, and teamwork. Administration Clerks must be prepared to work shifts, including night duty and public holidays, as part of a rotating schedule within the department. The environment can be demanding, but it also offers valuable experience and exposure to the healthcare system.

This role is well-suited for individuals who are disciplined, reliable, and committed to delivering quality service to patients and healthcare professionals alike.

APPLICATION PROCESS

Applications must be submitted strictly online through the Gauteng Government E-Recruitment Portal. No hand-delivered, faxed, or emailed applications will be accepted.

Applicants are required to submit:

• A fully completed and signed new Z83 application form
• A recent, comprehensive Curriculum Vitae (CV)

Candidates who experience difficulties with the online application process may request assistance via the designated support email.

IMPORTANT NOTICE

The Department of Health encourages applications from all qualifying candidates. Where a Driver’s Licence is required for a post, exceptions will be made for persons with disabilities, in line with employment equity principles.

CLOSING DATE

All applications must be submitted on or before 31 December 2025. Late applications will not be considered.

---