Location: Johannesburg Health District:
Job Type Classification: Permanent
Closing Date: 07 June 2024
Salary:R216 417.00 Per Annum
Requirements :
- Qualifications: Matric or NQF Level 4.
- Relevant experience and any secretarial or office management qualifications will be added benefits.
- Skills: Time management and organizational abilities.
- strong writing and communication abilities,
- minute-by-minute
- administration of records,
- interpersonal abilities,
- telephone manners,
- protocol in the workplace,
- time administration,
- proficiency with computers and familiarity with the Microsoft suite, including Word, Excel, Outlook, PowerPoint, and Microsoft Teams
- the capacity to keep things private.
- familiarity with the laws that control the public sector, such as the Public Finance Management Act, Public Service Regulation, and Public Service Act.
Duties :
- Give the Director administrative support.
- Handle the director’s mail and schedule; inform the director of any changes or appointments as well as any issues that need to be addressed right away on a daily basis.
- Set daily goals, make sure to do assignments on time, and update the task tracker every day.
- Respond to phone calls and screen communications, such as grievances and questions from staff members, public servants, and members of the public that are directed to the director.
- As the director’s secretary, you will schedule meetings on time, create meeting packets, write up and distribute minutes, and handle follow-up with regard to action items and resolutions. You will also maintain action and resolution lists.
- Provide the Director’s Office with an end-to-end document management solution.
- Follow the Departmental file plan that has been approved.
- Examine papers to make sure they adhere to the Departmental Corporate Standard and any applicable regulations.
- To protect records, file papers appropriately and put access limits in place.
- Create paperwork, put together reports, and carry out any other tasks the director assigns you.
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