Gauteng Department of Roads and Transport | Registry Clerk

• Matri or equivalent.
• Experience is not necessary.
• Competencies include teamwork, flexibility, interpersonal relationships, communication, and job knowledge.
• Computer proficiency, organizational and planning abilities, and strong written and verbal communication skills are necessary.

Duties :

• Assist clients and respond to phone calls and other inquiries to provide registry counter services.
• Accept and record mail and files that are delivered by hand.
• Receive all mail, sort it, register it, send it out, and send out warnings about registry difficulties. This is how you handle incoming and outgoing correspondence.
• Open and close files in accordance with the record classification system to provide efficient filing and record management services.
• completing index cards for every file, filing and storing, tracking (both manually and electronically), and retrieving documents and files.
• Open and maintain the Franking machine register to operate office machines in connection with the registry functions.
• Every day, Frank posts, records money, and updates the register.
• Make sure no private posts are included by conducting spot checks on posts.
• For messengers to deliver to the post office, lock the post in the postbag.
• Maintain and open the remittance register.
• In the remittance register, note all valued items as directed.
• Production of Registry Clerks through delivery and remittance signing to finance.
• Return incorrect remittances to the sender by registered mail, noting the reference number in the register.
• Keep track of how many letters are franked each day.
• Prepare documents for archiving and/or disposal by scanning them electronically, organizing and packaging them for distribution and archiving, creating a list of documents that need to be archived and sending it to the supervisor, and maintaining records for documents that have been archived.