Location: Life Wilgers Hospital – Pretoria
Job Type Classification: Permanent
Closing Date: Sunday, October 13, 2024
Salary: market related
Introduction
A vacancy exists for an Administration Clerk situated at Life Wilgers Hospital, reporting to the Finance and Admin Manager. The chosen applicant will be in charge of giving the Finance and Admin Manager and her staff complete secretarial and administrative support.
Critical Outputs
- Keeper of the PAIA procedure
- Help with requests for medical records; this requires downloading files because the majority of them are scanned; this takes a long time, especially if the file is large.
- Help in requesting files from Scanco in the event that Digilife is unable to load them.
- Answering phone calls in accordance with LHC regulations
- maintaining and disseminating meeting minutes
- Keeping an organized filing system and managing it
- answering phone inquiries for the managers;
- arranging for meetings, recording minutes, conducting interviews, and making all necessary arrangements;
- interacting professionally with clients both inside and outside the company;
- aid in the planning of events and conferences;
- supporting the investigation of complaints and client comments;
- Help doctors and patients with authorization concerns, and work to find solutions together.
- administrative assistance in distributing emails, placing supply orders, and performing other tasks (such
- Follow up on LOM’s
- Keeping an eye on funder feedback via email
- Examine dashboards, such as. Fix mistakes and settle problems
- Help with audits and assessments
Requirements
- Your familiarity with the healthcare sector will be beneficial.
- Grade 12 Qualification and computer proficiency – test could be performed.
- Having administrative or secretarial experience will be helpful.
- strong work ethic in providing customer service and the capacity to multitask under duress.
- Understanding Impilo is beneficial.
- dependable, driven, and diligent
- It would be helpful to comprehend the difficulties and key actors in the private healthcare sector.
- It will be helpful to understand hospitalization-related funder regulations.
- It’s crucial to have accuracy, rapidity, and attention to detail along with strong language and grammar skills.
Competencies
- good proficiency with Word, Excel, Outlook, and PowerPoint.
- A prerequisite is having excellent interpersonal and communication skills.
- experience in interacting with clients.
- Decision-making and problem-solving skills
- Adaptability
- Collaboration
- Self-control
- Communication abilities, both written and spoken
- driven by deadlines
- Motivation and vigor
- a focus on excellence
- Moral conduct
- establishing connections and networking
- a focus on customer service
- Capacity to control tension
How to Apply?
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