Rainbow Chicken | Administrative Assistant

Location: Hammarsdale
Job Type Classification: Permanent
Closing Date: 14 March 2025
Salary: Market Related

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Role Purpose:

To assist the sales team and serve as a crucial liaison between managers and their clients by overseeing the completion of all sales-related documentation, answering questions, and setting up appointments to visit both new and existing clients.

Required Qualifications:

Grade 12
An office administration or secretarial degree would be beneficial.

Required Experience:

Administrative experience of two years.

Required Knowledge and Skills:

Behavioral Standards

Be exceptionally good at the fundamentals.
Recognize the harsh reality.
Destroy the silos.

Be inquisitive and resist change.
Be responsible for people and outcomes.

Knowledge

Principles of business
Systems of pricing
System of Workflow

Cube of Groups
Probe of Prices
Ad-Vice and BMI Silo Reports

Skills

Very computer literate (SAP and MS Office)
Office from Microsoft (Word, Excel, and PowerPoint)

Written and spoken communication
Interpersonal abilities
Reasoning logically

Planning and organizing abilities
The ability to count

Attributes

Capable of handling pressure and stress
Paying close attention to details
Driven by deadlines

Capable of setting priorities
a desire to keep learning and developing

Key responsibilities:

Sales Administration

Control how prices are entered into the system.
Customers should receive pricing survey confirmations every two weeks.

Keep track of client data and records both electronically and on paper.
Compile weekly performance evaluations for National and Regional Account Managers by subcategory.
Create monthly expense reports.

Monthly budget management: carefully review reports, reverse pertinent charges to the appropriate cost center, and retrieve cost information upon request.
As needed, handle business accrual salaries.
Keep MSIT budgets under control by category or customer.

Continue loading customer cycles and ad hoc deals on time.
Taking care of deliveries that are out of sequence and OOS.
PI allocations should be tracked, profiled, and shared with the management.

Track weekly prices for important SKUs in Customers by area.
Track major pricing point implementation against RRSP.
Point out to the appropriate NAM the areas where goals are not being met.

Promotion Grid Maintenance:

Keep track of and document every activity on the internal publishing and promotional grid.
accountable for the store promotional grid’s correctness and compliance.

Make that the supply chain and customer marketing teams are informed of any modifications to the promo grid in a timely manner.
Scorecards and weekly ad trackers

Team Coordination and Self-Management

Assume responsibility and ownership for your work, and show that you can effectively manage your time, priorities, and personal growth.
Follow through to guarantee accurate and constant maintenance of work quality and productivity requirements.
If tasks or deadlines are missed, notify the appropriate people, explain the possible consequences, and offer a suitable remedy.

Encourage the company’s basic principles.
Encourage the growth and training of oneself and others by taking advantage of the training opportunities that are offered.
Take part in frequent performance reviews and make sure your personal objectives are specific and reachable.

Keep a fundamental understanding of the employee relations environment and, when necessary, comply with applicable laws and corporate policies.
Gathering weekly input
Show that you are willing to assist others and “go above and beyond” to achieve team goals and objectives.

Customer Service

Gain knowledge of the FMCG sector as soon as possible, paying particular attention to the pertinent items and categories.
Within teams, cultivate a solid working rapport with National Account Managers, Key Account Managers, and Junior Account Managers.

Establish cooperative ties with important administrative personnel in the client’s company.
Handle client jab distributions, communicate with customer support, and inform customers of drop dates, among other things.