Location: Johannesburg, Gauteng, ZA
Job Type Classification: Fixed Term Contract
Closing Date: 22 Feb 2025
Salary: R244,732.00
Purpose of the Job:
The administrative assistant is in charge of giving the offer management department daily administrative help.
Key Performance Areas
Compliance administration.
- Preserve current written records pertaining to the department’s operations.
- Verify adherence to the rules and procedures.
- To guarantee that good internal control is followed, stay up to date on company objectives and internal standards.
Office coordination.
- Help with following up on unresolved issues.
- Make certain that every request is processed and answered within the allotted time.
- Help make sure that stationery is available in the department.
- Verify and validate the submitted data and documents to ensure proper capture and subsequent processing.
- Make sure the registers and systems are kept current.
- Examine and report any duplicate requests, papers, or questions.
- Assign reference numbers and precisely record relevant papers across several platforms.
- assigning tasks to accountable team members.
- As needed, draft and distribute letters to all parties involved.
Meeting support
- setting up meetings for the department.
- Help with taking and allocating minutes in compliance with established governance guidelines.
- Make and keep a register to keep track of unresolved issues.
- Keep a follow-up schedule for meeting resolutions and unresolved issues.
- Make sure team diaries are managed and meetings are confirmed.
- As needed, make appointments with internal and external stakeholders.
Document and Records Management.
- Follow the RAF filling plan when administering the records management and filling procedures.
- Make that the file system is always current and operational.
- information retrieval as needed in the office at all times.
- Make sure that all documents under control are kept private and that the right people receive them.
- Once documentation has been received, acknowledge it, assign a file number, enter data into the computer system, and file it correctly.
Qualifications
- Matric or Grade 12 certificate.
Experience
- Associated with One year of experience in an administrative or comparable setting.
Competencies
Behavioural
- Organizing, coordinating, and planning
- Individual Mastery
- Decision-making and emotional intelligence
- Morals and Principles
- Orientation to Client Service
Technical
- proficiency with Microsoft Word, Excel, and PowerPoint.
- outstanding organizational and planning abilities.
- strong administrative abilities.
- ability to obtain the necessary data.
- writing abilities.
- fundamental knowledge of SCM procedures.
- fundamental financial knowledge.
How to Apply?
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