Location: Johannesburg, Gauteng, ZA
Job Type Classification: Fixed Term Contract
Closing Date: 1 Apr 2025
Salary: R244,732.00
Purpose of the Job:
The Administrative Assistant is tasked with delivering daily administrative support to the Adjudication department.
Key Performance Areas
Compliance administration.
- Keep written records related to the department’s business activities current and accurate.
- Ensure adherence to established policies and process guidelines.
- Stay informed about internal standards and organizational objectives to maintain effective internal controls.
Office coordination.
- Support the follow-up process for unresolved issues.
- Ensure all requests are addressed and resolved within designated timeframes.
- Help maintain an adequate supply of stationery for the department.
- Review and confirm the accuracy of submitted information and documents for proper recording and processing.
- Keep systems and registers current and well-maintained.
- Identify and report any duplicate documents, requests, or inquiries.
- Assign reference numbers and accurately enter related documents into various systems.
- Distribute tasks to the appropriate team members.
- Prepare and distribute correspondence to all relevant stakeholders as needed.
Meeting support
- Organize meetings on behalf of the department.
- Support the recording and sharing of minutes in line with established governance protocols.
- Develop and update a register to monitor unresolved matters.
- Maintain a follow-up strategy for meeting decisions and pending issues.
- Confirm meeting arrangements and oversee the management of team schedules.
- Coordinate appointments with internal and external stakeholders as necessary.
Document and Records Management.
- Manage records and filing procedures in accordance with the RAF filing plan.
- Keep the filing system consistently updated and operational.
- Retrieve information whenever requested within the office.
- Safeguard the confidentiality of all controlled documents and ensure they are delivered to the intended recipients.
- Confirm receipt of documents, assign file numbers, input data into the computer system, and file them appropriately.
Qualifications
- Matric or Grade 12 certificate.
Experience
- A minimum of 1 year of relevant experience in an administrative or comparable setting.
Competencies
Behavioural
- Planning, Organizing, and Coordinating
- Self-Management and Discipline
- Emotional Intelligence and Decision-Making
- Integrity and Ethical Conduct
- Focus on Client Service Excellence
Technical
- Proficiency in MS Word, Excel, and PowerPoint.
- Strong planning and organizational abilities.
- Solid administrative capabilities.
- Competence in retrieving necessary information.
- Effective writing skills.
- Fundamental knowledge of Supply Chain Management (SCM) processes.
- Basic financial understanding.
How to Apply?
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