Road Accident Fund | Document Management: Administrative Assistant (x2)

Location: Johannesburg, Gauteng, ZA
Job Type Classification: Fixed Term Contract
Closing Date: 11 Oct 2024
Salary: R244,732.00

Purpose of the Job:The daily administrative assistance of the Document Management Department falls within the purview of the Administrative Assistant.

Key Performance Areas

Compliance Administration

  • Keep all written records pertaining to the department’s business operations current.
  • Verify that the procedures and policies are being followed.
  • To guarantee adherence to strong internal control, stay current on business objectives and internal standards.

Office Coordination

  • Help with following up on unresolved issues.
  • Make sure that every request is processed and answered in a timely manner.
  • Help to make sure that stationery is available in the department.
  • Check and confirm the data and documents that have been submitted for proper recording and processing.
  • Make that the used registers and systems are maintained current.
  • Examine and report on any duplicate requests, documents, or questions.
  • Assign reference numbers and precisely identify relevant documents across several platforms.
  • assigning tasks to accountable team members.
  • Write letters as needed and distribute them to all parties involved.

Meeting Support

  • setting up meetings in the department’s name.
  • Help in recording and distributing minutes in compliance with established governance guidelines.
  • To keep track of pending matters, create and maintain a registry.
  • Keep track of meeting resolutions and unresolved issues using a follow-up strategy.
  • Make ensuring that team diaries are managed and meetings are confirmed.
  • Make appointments as needed with both internal and external stakeholders.

Document and Records Management

  • Follow the RAF filling plan when managing the records and filling procedures.
  • Make that the filing system is operational and up to date at all times.
  • information retrieval whenever needed in the workplace.
  • Make sure that all controlled papers are kept confidential and that they are received by the right people.
  • Accept receipt of the supporting paperwork, assign a file number, enter data into the computer system, and file correctly.

Qualifications

  • Grade 12 / Matric certificate.

Experience

  • Applicable a year’s worth of experience in an administrative or comparable setting.

Competencies

  • Behavioural
    • Organizing, coordinating, and planning
    • Individual Proficiency
    • Decision-making and emotional intelligence
    • Morals and Principles
    • An emphasis on client service
  • Technical
    • proficiency with Microsoft Word, Excel, and PowerPoint.
    • outstanding organizational and planning abilities.
    • strong administrative abilities.
    • the capacity to obtain necessary data.
    • writing abilities.
    • a fundamental comprehension of SCM procedures.
    • rudimentary financial knowledge.

How to Apply?

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