Location: Johannesburg, Gauteng, ZA
Job Type Classification: Fixed Term Contract
Closing Date: 11 Oct 2024
Salary: R244,732.00
Purpose of the Job:The daily administrative assistance of the Document Management Department falls within the purview of the Administrative Assistant.
Key Performance Areas
Compliance Administration
- Keep all written records pertaining to the department’s business operations current.
- Verify that the procedures and policies are being followed.
- To guarantee adherence to strong internal control, stay current on business objectives and internal standards.
Office Coordination
- Help with following up on unresolved issues.
- Make sure that every request is processed and answered in a timely manner.
- Help to make sure that stationery is available in the department.
- Check and confirm the data and documents that have been submitted for proper recording and processing.
- Make that the used registers and systems are maintained current.
- Examine and report on any duplicate requests, documents, or questions.
- Assign reference numbers and precisely identify relevant documents across several platforms.
- assigning tasks to accountable team members.
- Write letters as needed and distribute them to all parties involved.
Meeting Support
- setting up meetings in the department’s name.
- Help in recording and distributing minutes in compliance with established governance guidelines.
- To keep track of pending matters, create and maintain a registry.
- Keep track of meeting resolutions and unresolved issues using a follow-up strategy.
- Make ensuring that team diaries are managed and meetings are confirmed.
- Make appointments as needed with both internal and external stakeholders.
Document and Records Management
- Follow the RAF filling plan when managing the records and filling procedures.
- Make that the filing system is operational and up to date at all times.
- information retrieval whenever needed in the workplace.
- Make sure that all controlled papers are kept confidential and that they are received by the right people.
- Accept receipt of the supporting paperwork, assign a file number, enter data into the computer system, and file correctly.
Qualifications
- Grade 12 / Matric certificate.
Experience
- Applicable a year’s worth of experience in an administrative or comparable setting.
Competencies
- Behavioural
- Organizing, coordinating, and planning
- Individual Proficiency
- Decision-making and emotional intelligence
- Morals and Principles
- An emphasis on client service
- Technical
- proficiency with Microsoft Word, Excel, and PowerPoint.
- outstanding organizational and planning abilities.
- strong administrative abilities.
- the capacity to obtain necessary data.
- writing abilities.
- a fundamental comprehension of SCM procedures.
- rudimentary financial knowledge.
How to Apply?
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