Sasol | Administration Clerk

Purpose of Job

to facilitate the provision of administrative assistance to a designated team and to encourage administrative effectiveness in daily operations.

Key Accountabilities

• Responds to questions, makes appointments, creates presentations, and performs other office support duties.
• arranges and participates in meetings, taking notes and minutes.
• reserving conference spaces and rooms.
• keeps track of event and schedule calendars.
• arranges for trip.
• organizing conference events and activities both internally and externally.
• ordering and keeping equipment and stationery in good condition.
• oversees the scheduling of appointments. Office management and assistance.
• sends out newsletters, documents, and other material as needed.
• creates and types reports, letters, and documents.
• arranging and carrying out workplace protocols.
• keeping records, papers, and computer-based data organized and stored.
• printing and photocopying a variety of documents, occasionally for coworkers.
• Fill out forms according to business policies.
• Types and delivers reports, regular correspondence, and meeting notes.
• takes in and reacts to letters.
• carries out material and document sorting, filing, and cross-referencing.
• uses, combines, and modifies data from various internal and external sources for management reports.
• records information in a standardized manner.
• keeps an electronic and hard copy file system up to date.
• oversees, preserves, and updates a large number of documents, files, and reports.
• may copy papers, distribute mail, and retrieve and deliver data.
• Find the relevant files and attach them to incoming letters that need responses.
• Respects agreements at the agreed-upon service level.
• coordinating travel and lodging arrangements with coworkers and outside contacts.
• Answer phones, provide information to callers, take messages, or forward calls to the right person.
• communicating with external contacts and employees in other divisions.
• Greets refers and helps guests, customers, callers, employees, and others. They also answer their questions and point them in the right direction based on their needs.
• interacts with both internal and external customers.
• keeps track of departmental expenses and monitors their use for the manager.
• manages files, arranges, posts, and compiles records. completes invoices when necessary.
• Manage the office supply and stationery inventory.

Formal Education

• National Senior Certificate or N3

Working Experience