SBV | Administrator

Administrative data management

• Perform administrative duties that are in line with the company’s policies and procedures and related to an efficient transcription process.
• In accordance with SOPs and legal requirements, maintain an electronic file system by maintaining correct and easily accessible records.
• Assist a successful Quality Management System by ensuring correct record management.
• Collect, arrange, and precisely record current information in the format needed.
• To guarantee compliance and quality management requirements, transcribe papers, forms, and templates into the necessary document-controlled templates.
• Keep tabs on the development of project results in accordance with project schedules.
• To meet the daily goals, continue to perform at a high level.
• Assemble and provide pertinent management data and/or reports to the appropriate manager.
• Respect the privacy of all documents and information at all times.
• records meeting minutes and sends them to the appropriate parties so that project schedules can be delivered.

Stakeholder Engagement

• Involve stakeholders to get the data required for precise documentation transcription.
• Send completed and authorized forms, templates, and documents to the manager or relevant department for further processing.
• To guarantee adherence to corporate standards and requirements, coordinate with management to secure approval for assigned work.

Minimum Requirements: Work Experience

• One year of administrative experience, comprising:
• typing and data collection at a lower level.
• Microsoft Word and Excel proficiency

Minimum Requirements: Education

• Grade 12

Behavioural Requirements:

• Attention to detail: The capacity to precisely and promptly follow directions.
• Verbal, Nonverbal, and Written Communication Skills: The capacity to communicate with people and groups in an effective manner, using written, nonverbal, or verbal communication at the necessary level and conveying or receiving a clear message in the intended manner.
• Time management is the ability to efficiently plan, schedule, coordinate, and carry out one’s own program while adhering to organizational priorities.
• The ability to collect enough information to comprehend a problem, to view a situation from various angles, to deconstruct a problem into smaller parts, to search for underlying causes, or to consider the effects of various options is known as analytical and critical thinking ability.
• Information management is the capacity to appropriately extract data from an existing database, collect, organize, and capture pertinent information to assist informed decision-making, and use information for management objectives.
• The ability to benchmark, establish standards, and put systems and procedures in place to provide quality assurance, control, and continuous improvement in order to satisfy client demands and adhere to legal requirements is known as quality management.