THE CITY OF TSHWANE | SENIOR ADMINISTRATIVE OFFICER

Job Purpose

To execute administrative support services

Application Requirements:

• Matric
• Having a post-matriculation degree will be beneficial.
• Two years or more of relevant experience working in an administrative support setting
• Experience as a supervisor will be beneficial.
• A current driver’s license with a Code B
• Knowledge of computers

Personal Attributes/ Competencies:

• the capacity to carefully examine one’s own and other people’s work to make sure it is accurate and complies with applicable municipal regulations;
• the capacity to schedule tasks within predetermined time constraints and then carry them out as planned; the capacity to maximize city operations through the use of technology in the workplace;
• ability to pay close attention, understand problems, clearly communicate information, and react suitably to others’ written and spoken communications;
• the capacity to collect data, analyze problems, and handle ambiguity and complexity;
• the capacity for long-term planning, logical execution, and awareness of ramifications and repercussions;
• abilities in macro-thinking;
• ability to clearly communicate a shared vision and purpose to others in order to gain their support and dedication to objectives

Primary Fuctions :

• Assure efficient personnel administration
• Make sure new hires are inducted.
• Respond to all inquiries about personnel.
• Reports should be followed up on to guarantee prompt outcomes.
• Assure efficient and successful money management
• Make sure that financial activities are managed effectively.
• Analyze the relevant financial policies.
• Offer effective administrative assistance.
• Keep any pertinent protocols up to date and make sure all employees can access them.
• Create a collection of suitable templates.
• Supervise the section’s purchases of products and services.
• Supervise the section’s asset management.
• Make ensuring that initiatives and programs are integrated and coordinated.
• Make sure you communicate effectively with the appropriate parties.
• Control the filing system.
• Manage human resources
• Plan staff training sessions and handle personnel and compensation issues.