DEPARTMENT OF PUBLIC ENTERPRISES | : ADMINISTRATIVE ASSISTANT (2 POSTS)

REQUIREMENTS :

• Candidates must have at least two years of experience in general administration and the relevant Senior Certificate, Grade 12 (NQF level 4).
• Excellent verbal and written communication skills; a client-focused mindset; integrity and honesty; and innovative service delivery.
• Skills in organization and capacity for work under duress.

DUTIES :

• Offer the Office a receptionist/secretarial assistance service.
• Answer calls and direct them to the appropriate parties.
• Take in guests and refer them to the appropriate officials.
• Receive communications and send them on to the appropriate official.
• Type documents for the office’s employees.
• Handle office equipment, such as photocopiers and fax machines.
• Ensure that the reception area is kept tidy.
• Communicate with the security staff.
• Accept and document letters and papers that are delivered to the office.
• Preserve the privacy of the documents.
• Make sure the appropriate official or officials receive the documents and letters.
• Welcome and point guests toward the Minister’s or Deputy Minister’s office.
• Keep track of incoming mail.
• Offer supplementary administrative assistance services.
• Provide typing services for renders.
• services for document management and rendering.
• Write draft letters that are standard in nature.
• Review the paperwork and create the schedules as instructed.
• Examine documents and record information on several platforms.